Inventory Reports

To create an inventory of items currently placed in the light plot and items available, set up an Inventory Report.

To set up an inventory report:

1.	Select Tools > Reports > Generate Paperwork, and then select Inventory in the Generate Paperwork dialog box. To create an inventory report that will separate instrument information according to lighting position, select Break Down By Position.

2.	Click the Setup button next to Inventory. The Inventory Report dialog box opens.

3.	The Inventory Items are listed on the left. These items are based on symbol definitions used in the VectorWorks Spotlight file. If an item that needs to be inventoried is not in the list, click Add Item.

The Add Item dialog box opens.

4.

Browse through the symbol folders of the current file (listed at the top of the Add Item dialog box) and select the desired folder. The symbols that are contained in the folder are listed at the bottom of the Add Item dialog box. Select the item to be added to the inventory list, and click OK. The selected symbol is added to the Inventory Items list in the Inventory Report dialog box.

5.	Click on each item in the list, and enter its Number in Inventory value. The number of units used in the light plot, as well as the number available for use, are displayed.

Use the Resource Browser to copy the inventory information from another file by importing the Inventory report worksheet into the current file’s resources (see Importing Worksheets from Another VectorWorks file).

6.	Click OK to close the Inventory Report dialog box and return to the Generate Paperwork dialog box.

Deleting Inventory Items

Items can be deleted from the inventory list.

To delete an item from the inventory:

1.	Select Tools > Reports > Generate Paperwork, and then select Inventory and click Setup.

The Inventory Report dialog box opens.

2.	Select the inventory item to delete, and then click Delete Item.

3.	Click OK. The item is removed from the inventory report.

This action does not remove the item from the drawing. If the lighting device is still present in the file when the Setup button is clicked, the item returns to the inventory list. However, the number of items in inventory must be re-entered.